Henvey Inlet First Nation

Housing and Finance Assistant

Henvey Inlet First Nation is seeking a full-time Housing and Finance Assistant to join our Administration. The Housing and Finance Assistant reports to the Director of Finance/Administration and is responsible for coordinating preventative maintenance for all Band-owned housing units and supervising all housing maintenance and repairs. The Housing and Finance Assistant receives and reviews all housing applications and inquiries, and, in collaboration with the Housing Committee, recommends tenants to Chief and Council for vacant units in accordance with the rules and regulations set forth in the Housing Policy.

Additionally, the Housing and Finance Assistant is responsible for all administrative management of the Housing Department including collecting rent, issuing receipts and invoices, completing housing reports, facilitating workshops and processing payments for all incoming department invoices. The Housing and Finance Assistant will also support the Finance Department with maintaining housing and financial budgets, reports and books, and processing accounts payables, receivables and payroll as assigned. This position requires strong organization skills, financial literacy and professionalism.

Henvey Inlet First Nation offers competitive wages, paid vacation and personal emergency days, an incredible pension and benefit package, on-site daycare services for working parents, fifteen paid federal, provincial and First Nations holidays, annual cultural leave, paid Christmas break, and half-day workdays every Friday.

MAIN RESPONSIBILITIES

The Finance and Housing Assistant will be responsible to:

Housing Support:

  • Aid in the preparation and monitoring of the annual housing budget and work plan
  • Conduct analyses of maintenance and repair costs to determine areas where cost reductions can be implemented
  • Conduct routine and annual home, building, equipment and grounds inspections of band-owned units to determine
    necessity of repairs and maintenance
  • Ensure building facilities are compliant with health and safety regulations including local fire codes, accessibility and other
    relevant building and maintenance legislation
  • Plan, coordinate and schedule preventative maintenance, major repairs, remodeling and construction projects on housing
    units within the community
  • Request quotes and negotiate contracts and service agreements with trade professionals, third party suppliers or service
    providers
  • Arrange the purchase and delivery of project materials as required by trade professionals or service providers
  • Coordinate grounds maintenance including landscaping and snow removal in collaboration with the Maintenance
    Department
  • Provide a positive and professional image of the organization at all times, serving as the department’s point of contact for
    all housing-related inquiries
  • Act as a liaison between membership, the Housing Committee, vendors, external organizations and Chief and Council
  • Receive and review all housing applications and inquiries and respond in a professional and timely manner
  • Prepare housing and tenancy agreements, ensuring they are accurately completed, signed and filed
  • Prepare and circulate newsletter updates, correspondence and related documentation accordingly
  • Meet with prospective tenants to show properties, explain terms of occupancy and provide information about housing
    policies and procedures
  • Coordinate and facilitate two home maintenance workshops annually as part of the Housing Incentive Program
  • Study housing demands, occupancy and turnover rates, and accommodation requirements of applicants to recommend
    policy and physical requirement changes
  • Solicit and utilize tenant's opinions on a variety of issues, ensuring they feel involved and as though they have influence on
    decisions
  • Aid in the creation and administration of programs that will increase tenant involvement in various decisions concerning the
    housing authority
  • Maintain a database of all community members living in Band housing
  • Promote harmonious relations among tenants, housing project personnel, and persons of the community
  • Investigate complaints, disturbances and violations and resolve problems following company rules, regulation and policies
  • Attend and facilitate monthly Housing Committee meetings, recording meeting minutes and actioning meeting objectives
  • Research, interpret and maintain by-laws, legislation and building/safety codes, making recommendations for changes to
    the appropriate party as needed
  • Assist with revisions and updates to the Housing Policy in coordination with the community, staff, Housing Committee and
    Chief and Council
  • Collect rental fees and issue receipts to tenants
  • Process payment of incoming bills for the Housing Department including mortgage, insurance, utilities, etc.
  • Maintain updated and accurate financial records, preparing operational budget reports for the Director of Finance
  • Develop operational progress and informational reports for membership and Chief and Council as requested
  • Perform a variety of office administration tasks including but not limited to filing, copying, printing, scanning, emailing, and
    answering phones
  • Attend and actively participate in staff and community meetings
  • Participate in mandatory training workshops as required
  • Perform clerical duties, such as maintaining orderly and chronological filing and record systems
  • Other duties as assigned from time to time by Chief and Council or the Director of Finance/Administration

Financial Support:

  • Receive, code and reconcile all incoming invoices
  • Prepare and file approved purchase orders and cheque requisitions
  • Prepare all cash and cheque deposits for bank
  • Assist with the processing and reconciliation of accounts payable, accounts receivable and bank and credit card accounts
  • Ensure proper execution of financial and funding agreements
  • Input financial data into Simply Accounting software and allocate transactions to the appropriate General Ledger account
  • Ensure daily back-up of accounting system occurs
  • Help maintain the chart of accounts
  • Prepare all financial statements and bank reconcilliations for assigned departments
  • Prepare and maintain various financial reports for monthly finance meetings or as requested by the Director of
    Finance/Administration or Chief and Council
  • Decipher funding agreements and assist with financial forecasting and planning
  • Assist with opening and closing the financial books in preparation of the annual audit
  • Assist auditors with annual review by preparing and providing supporting documentation as requested
  • Assist the finance department with payroll processing and other administrative tasks as requested

QUALIFICATIONS

  • College Diploma in Social Services, Business Administration, Finance, Accounting, or a related field
  • Previous experience working with a housing authority an asset
  • Strong knowledge of building and housing maintenance and repairs
  • Knowledge of low-income housing programs and associated funding sources an asset
  • Previous finance, bookkeeping and office administration experience an asset
  • Strong working knowledge of Generally Accepted Accounting Principles and financial procedures preferred
  • Exceptional computer knowledge including proficiency with Simply Accounting and Microsoft Word, Excel and PowerPoint
  • Excellent verbal, written and interpersonal communication skills
  • Strong public speaking skills
  • Exceptional organization and time-management skills
  • Excellent problem solving and critical thinking skills
  • High level of attention to detail and a high degree of accuracy
  • Ability to multi-task and manage competing priorities
  • Ability to work cooperatively with others
  • High level of personal integrity and a strong work ethic
  • Valid Ontario Class G Driver’s License with access to a reliable vehicle
  • Current and satisfactory Vulnerable Sector Police Check
  • Current First Aid and CPR Level C an asset
  • Previous experience working within a First Nation Organization would be an asset

HOURS OF WORK

Full Time – 35.5 hrs/week

REMUNERATION

Negotiable based on experience

START DATE

As soon as possible

APPLICATION DEADLINE

Posted until filled

Those interested in applying should submit their resume and cover letter in confidence to:

Henvey Inlet First Nation – Human Resources
295 Pickerel River Rd.
Pickerel, ON P0G 1J0
Tel: (705) 857-2331
Fax: (705) 857-3021
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

We thank all applicants, however only those selected for an interview will be contacted.
Henvey Inlet First Nation gives preference to all qualified First Nations people in accordance with Section 24(1) (a) of the Ontario Human Rights Code.

CLICK HERE to download the .pdf

News

MEMBERSHIP MEETING

Friday, 09 September 2022 9:00 am

Attend in-person, by computer or by telephone
In person: At the Firehall
HIFN Chief and Council is inviting you to a scheduled Zoom meeting.
Topic: MembershipMeeting
Time: Sep 9, 2022 09:00 AM Central Time (US and Canada)

Join Zoom Meeting: https://us02web.zoom.us/j/86310866922?pwd=ZTlDV0hMMHA5Q0VoNFRhaUh6Zmk1UT09
Meeting ID: 86310866922
Passcode: 600518

One tap mobile:
+12042727920,,86310866922#,,,,*600518# Canada
+14388097799,,86310866922#,,,,*600518# Canada
Dial by your location
+1 204 272 7920 Canada
+1 438 809 7799 Canada

CLICK HERE for the PDF instructions

HIFN Community Researcher Needs Community Input

Doreen Mckenzie has been hired as the Community Researcher for Henvey Inlet First Nation to create a Community Profile Booklet, She is requesting help from the Community, in regards to any and all information you may know regarding the history of the first families that lived here on French River #13- (Cantin Island) and Bekanon Reserve #2.

Read more ...

Membership Code Meeting 

In person: At the Firehall

Topic: MEMBERSHIP CODE MEETING

Time: Jul 22, 2022 9:00 AM Eastern Time 

In person: At the Firehall

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Job Postings

Band Representatives (2 Positions)

Henvey Inlet First Nation is seeking Two full-time Band Representatives to join our Administration. The Band Representative reports to the Band Representative Lead and is responsible to represent and advocate for Henvey Inlet First Nation members that are involved with any child welfare agencies throughout Canada. This position requires exceptional interpersonal communication skills and strong organization skills

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Housing and Finance Assistant

Henvey Inlet First Nation is seeking a full-time Housing and Finance Assistant to join our Administration. The Housing and Finance Assistant reports to the Director of Finance/Administration and is responsible for coordinating preventative maintenance for all Band-owned housing units and supervising all housing maintenance and repairs. The Housing and Finance Assistant receives and reviews all housing applications and inquiries, and, in collaboration with the Housing Committee, recommends tenants to Chief and Council for vacant units in accordance with the rules and regulations set forth in the Housing Policy.

Read more ...

Early Childhood Education Worker (2 Positions) *RE-POST*

Henvey Inlet First Nation is seeking a qualified full-time Early Childhood Education Worker to join our Administration. The ECE Worker reports to the Daycare Supervisor and is responsible for providing supervision and direct childcare to children attending the HIFN Daycare, in compliance with all regulatory standards required by federal, provincial and First Nations legislation, policies and procedures.

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Health News

Notice for Off-Reserve Members 

re: medical transportation

Non Insured Health Benefits image

CLICK HERE to read this notice.

Non-Insured health benefits – Program Updates

Non Insured Health Benefits has monthly updates and are posted to their website. Please click the following link to see the monthly updates and changes. https://www.sac-isc.gc.ca/eng/1578079214611/1578079236012

health canada logo

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Medical Van Schedule

For the clients who utilize the Medical Transportation Vehicle, this is a reminder that your appointments are to be booked for 10:00 am at the earliest and 2:30 pm the latest for either Sudbury, Parry Sound or Britt appointments!!!

Appointments will not be added unless between these times!!

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