Henvey Inlet First Nation

Executive Assistant

Henvey Inlet First Nation is seeking a full-time Executive Assistant to join our Administration. The Executive Assistant reports to the Director of Finance/Administration and is responsible for providing high-level administrative support to the executive team. The Executive Assistant serves as a primary contact for all internal and external requests for senior management and acts as a liaison to Chief and Council, community members and all other organizations and government agencies.

The Executive Assistant helps schedule meetings and appointments, arrange travel plans, prepare sensitive internal and external correspondence, take minutes during confidential meetings, maintain various government and financial reports and organizes and coordinates band initiatives and special projects. This position requires excellent verbal and written communication skills, strong organizational skills, and exceptional computer and financial literacy.

Henvey Inlet First Nation offers competitive wages, paid vacation and personal emergency days, an incredible pension and benefit package, on-site daycare services for working parents, fifteen paid federal, provincial and First Nations holidays, annual cultural leave, paid Christmas break, and halfday workdays every Friday.


The Executive Assistant will be responsible to:

Administrative Support

  • Provide administrative support to all members of the executive team, including Director of Finance and Chief and Council as requested
  • Present a positive and professional image of the organization at all times
  • Schedule, coordinate and manage attendance for all executive meetings and appearances
  • Maintain work schedules and daily appointment calendars of the executive team
  • Coordinate the logistical aspects of meetings, seminars, workshops, consultations, special projects, activities and events by arranging and setting up meeting facilities and ensuring appropriate presentation equipment is available
  • Prepare travel itineraries and book travel arrangements for executive team and staff
  • Receive, screen and refer/redirect all inbound telephone calls, emails, and visitors for the executive team
  • Receive, review and evaluate incoming mail for the executive team and expedite according to priority
  • Review all documents, reports and correspondence prepared for executive signatures for format, content, grammar, and spelling errors and make edits as necessary
  • Act as a liaison and facilitate communication between executive team and staff, membership, clients, vendors and external organizations and government agencies
  • Serve as recording secretary for meetings, taking and transcribing dictation notes of highly confidential nature, including minutes of finance and band council meetings, as requested
  • Prepare various documentation, reports and written correspondence and circulate as directed
  • Research, assemble and prepare informative/statistical reports pertaining to band initiatives as directed
  • Prepare charts, graphs, flyers, notices and power point presentations
  • Maintain up-to-date employee, executive team, client and vendor contact lists
  • Troubleshoot and/or escalate office administration issues
  • Provide backup support to Receptionist/Administrative Assistant as directed by greeting visitors, answering phones, taking messages and directing calls when needed
  • Assist Receptionist/Administrative Assistant with maintaining office supply inventory, including re-ordering supplies when needed
  • Organize, maintain and coordinate accurate and complete office records and files in their proper databases and locations
  • Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive storage archives according to file maintenance/legal guidelines
  • Assist executive team with all their filing and copying needs, including creating files and labels as requested
  • Locate files and remove materials from files when requested
  • Maintain confidentiality and professionally interact with employees, leadership, clients, vendors, visitors, stakeholders, and government representatives
  • Observe and report any security issues to the Director of Finance/Administration
  • Adhere to all HIFN Policies and Procedures
  • Perform other duties as assigned from time-to-time by Chief and Council or the Director of Finance/Administration

Financial Support

  • Receive and code all incoming invoices, cheque requisitions and travel claims
  • Review and decipher funding agreements and assist with financial forecasting and planning
  • Prepare and maintain various financial reports including annual budget reports
  • Reconcile corporate credit card and other statements as requested
  • Provide backup support to the finance department including preparing cheques, paying invoices, completing expense reports, filing and other related duties as directed


  • Post-secondary certificate, degree or diploma in Executive Office Administration or Finance preferred; or Grade 12 diploma and equivalent experience in a senior administrative role supporting executive governance
  • Financial literacy and previous bookkeeping or finance experience an asset
  • Valid Ontario Class G Driver's License with access to a reliable, insured vehicle
  • Current First Aid and CPR Level C an asset
  • Advanced computer and typing skills, including advanced knowledge of Microsoft Word, Excel and PowerPoint
  • Excellent interpersonal communication skills and the ability to build professional client relationships
  • Strong written and verbal communication skills
  • Demonstrated experience with minute taking preferred
  • Exceptional organization and time-management skills
  • Strong attention to detail and the ability to perform and prioritize multiple tasks seamlessly
  • Excellent analytical and mathematical skills
  • Experience using Sage/Simply Accounting an asset
  • Highly resourceful with the ability to adapt to changing work needs and demands
  • Proactive approach to problem solving with strong decision-making capability
  • Proven ability to handle confidential information with discretion
  • Professional attitude and a strong work ethic
  • Self-driven with the ability to work independently with little direction
  • Willingness to travel for work when needed
  • Willingness to work flexible hours when requested

Full-Time – 35.5 hrs/week

Negotiable based on experience

As soon as possible

Open until filled

Those interested in applying should submit their resume and cover letter in confidence to:
Henvey Inlet First Nation – Human Resources
295 Pickerel River Rd.
Pickerel, ON P0G 1J0
Tel: (705) 857-2331
Fax: (705) 857-3021
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

We thank all applicants, however only those selected for an interview will be contacted.
Henvey Inlet First Nation gives preference to all qualified First Nations people in accordance with Section 24(1) (a) of the Ontario Human Rights Code.

Please click here to view the pdf


Membership Code Meeting 

In person: At the Firehall


Time: Jul 22, 2022 9:00 AM Eastern Time 

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"Rescheduled" Community Engagement Session

The Engagement Session is rescheduled to:

Friday July 22, 2022 @ 9:00am to 12noon, Lunch to be provided!

The Membership Code Working Group is holding a Community Engagement Session to review the results of the Online Survey.

CLICK HERE to view flyer.

COMMUNITY MEETING - Monday, 09 May 2022

When: Monday, 09 May 2022
Time: 6:00 p.m.

CLICK HERE for the .PDF instructions

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Job Postings

Early Childhood Education Worker (2 Positions) *RE-POST*

Henvey Inlet First Nation is seeking a qualified full-time Early Childhood Education Worker to join our Administration. The ECE Worker reports to the Daycare Supervisor and is responsible for providing supervision and direct childcare to children attending the HIFN Daycare, in compliance with all regulatory standards required by federal, provincial and First Nations legislation, policies and procedures.

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Executive Assistant

Henvey Inlet First Nation is seeking a full-time Executive Assistant to join our Administration. The Executive Assistant reports to the Director of Finance/Administration and is responsible for providing high-level administrative support to the executive team. The Executive Assistant serves as a primary contact for all internal and external requests for senior management and acts as a liaison to Chief and Council, community members and all other organizations and government agencies.

Read more ...

Water Treatment Operator Trainee

Henvey Inlet First Nation is seeking a Water Treatment Operator Trainee to join our Administration for a short-term contract May 2022 to March 2023. The Water Treatment Operator Trainee reports to the Water Treatment Plant Operator and is responsible for learning the quality control measures that go into providing Henvey Inlet First Nation with safe, potable drinking water. The Water Treatment Operator Trainee will be
expected to engage in the continuous learning and training required to prepare for successful completion of the Operator in Training Exam. This position requires a high degree of self-motivation and a strong work ethic.

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Gas Bar Attendants - multiple vacancies

Henvey Inlet First Nation is seeking multiple, casual Gas Bar Attendants to join our Administration. The Gas Bar Attendant reports to the Gas Bar Manager and is responsible for the sale of fuel and other automotive products and in-store merchandise, including tobacco products. The Gas Bar Attendant is also responsible for processing all point-of-sale transactions via cash, credit, or debit card using an electronic scanner and cash register.

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Health News

Notice for Off-Reserve Members 

re: medical transportation

Non Insured Health Benefits image

CLICK HERE to read this notice.

Non-Insured health benefits – Program Updates

Non Insured Health Benefits has monthly updates and are posted to their website. Please click the following link to see the monthly updates and changes. https://www.sac-isc.gc.ca/eng/1578079214611/1578079236012

health canada logo

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Medical Van Schedule

For the clients who utilize the Medical Transportation Vehicle, this is a reminder that your appointments are to be booked for 10:00 am at the earliest and 2:30 pm the latest for either Sudbury, Parry Sound or Britt appointments!!!

Appointments will not be added unless between these times!!

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